UC Open Access Policy Compliance

Make Your Publications Freely Available to the Public

The UC open access (OA) policies allow you to share the final accepted version of your published scholarly articles with the world, without making a payment to the publisher. There are three open access policies covering UCSF faculty and staff: the UCSF Senate Faculty OA Policy, the UC Systemwide Senate Faculty policy, and the Presidential OA Policy for all other faculty and employees. Authors may opt out of the policy for an article; complete the waiver form when required by the publisher.

Who is Covered and Steps to Take

UCSF Senate Faculty Open Access Policy

The UCSF Academic Senate passed the first open access policy at the University of California by unanimous vote at the Senate’s May 21, 2012 meeting. The UCSF Senate Faculty OA Policy covers UCSF faculty in these three series, at any rank, including emeritus:

  • Professor
  • Professor in Residence
  • Professor of Clinical X

Steps to deposit your work:

Note: Faculty may appoint a delegate to complete these steps on their behalf.

  1. Log in to the UC Publication Management system.
  2. Verify the publications in the Pending list as yours or not. See the UC Publication Management FAQ for details.

  3. Deposit the final accepted manuscript version of your scholarly articles that have been accepted for publication while employed at UCSF after May 21, 2012. See which version is allowed and what kinds of writings are covered.
  4. If your article is already openly available (i.e. not behind a subscription paywall), provide the URL for the full text on the deposit page. Not sure if it’s open? Use the Unpaywall browser extension to help you find open articles.
  5. Your deposited articles will now be freely available in the UC open publishing platform, eScholarship.
UC Systemwide Academic Senate Open Access Policy

The UC Systemwide Academic Senate OA Policy was passed on July 24, 2013. The steps above apply to both Senate policies, however, UCSF Senate faculty may exercise the policy back to the UCSF policy date.

Presidential Open Access Policy

On October 23, 2015, the Presidential OA Policy expanded open access rights to all authors not covered by the other policies who write scholarly articles while employed at the University of California.

The Presidential Open Access Policy covers these personnel:

  • Health Sciences Clinical Professors
  • Adjunct Professors
  • Residents & Fellows
  • Postdoctoral Scholars
  • Graduate Student employees
  • Staff Researchers
  • All other staff

Steps to deposit your work:

  1. Log in to UC’s eScholarship. If you don’t already have one, create an account.
  2. Select “Deposit Scholarly Articles” under UC Open Access Policy Deposit, and fill out the submission form for each article you want to deposit. The video below which demonstrates depositing your work and managing existing content:

    eScholarship Repository Submission Management from California Digital Library on Vimeo.

  3. Deposit the final accepted manuscript version of your scholarly articles that have been accepted for publication while employed at UC after October 23, 2015. See which version is allowed and what kinds of writings are covered.
  4. If your article is already openly available (i.e. not behind a subscription paywall), provide the URL for the full text on the deposit page. Not sure if it’s openly available? Add the Unpaywall browser extension to help you find open articles.
  5. Your deposited articles will now be freely available in eScholarship, where search engines and other discovery tools can find them.
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