Make Your Publications Freely Available to the Public
The UC Open Access Policies allow you to share the final author accepted manuscript (AAM) version of your published scholarly articles with the world, without making a payment to the publisher. There are two main open access policies covering UCSF personnel: the UCSF Senate Faculty OA Policy for Academic Senate faculty and the Presidential OA Policy for non-Senate faculty, staff, and graduate student researchers. UCSF researchers who receive funding from RGPO and LBNL are also covered by those funders' policies.
See details and frequently asked questions (FAQ) about the policies
Authors may opt-out of the policy for an article per their discretion. A handful of publishers require a policy waiver letter. This letter only needs to be provided when explicitly requested by the publisher.
How to Deposit Your Work
The UCSF Academic Senate passed the first open access policy at the University of California by unanimous vote at the Senate’s May 21, 2012 meeting (press release). A year later the systemwide UC Faculty Senate passed a nearly identical policy. On October 23, 2015, the UC Presidential Open Access Policy was passed, extending the same rights to non-Senate faculty and all other employees.
Steps to depositing your work:
Note: Some faculty, staff, and students might not yet have access the Publication Management System, which is being rolled out to all personnel in 2022-23. If you cannot access the system, or your searches are not yet set up, contact the Library for help, or see how deposit directly to eScholarship.
- Log in to the UC Publication Management System using your MyAccess credentials.
Claim the publications in the Pending list that are yours. See Getting started: claim and deposit your publications.
- Deposit the final accepted manuscript version of your scholarly articles that have been accepted for publication while employed at UCSF. See which version to deposit and what kinds of writings are covered. You may deposit your publications:
- since May 21, 2012 if you are in the Professor, Professor in Residence, or Professor of Clinical X series (at any rank, including emeritus)
- since October 23, 2015 if you are a Health Sciences Clinical Professor, Adjunct Professor, Resident, Fellow, Postdoc, Graduate Student Researcher, or in any other staff position
- Older articles or those published while employed outside UC can be deposited according to your signed publication agreement. Or, refer to the journal's self-archiving policies found in the Sherpa Romeo database.
- If your article is already openly available (i.e. does not require a subscription or payment for access), provide the URL for the full text on the deposit page by selecting the "Add an OA location" tab. This goes for NIH-funded articles on PubMed Central or articles published open access on the publisher's platform (usually for a fee, and published under a CC BY license).
- Your deposited articles will now be freely available in the UC open publishing platform, eScholarship where PubMed and search engines like Google Scholar can find them.
- See the Publication Management System Knowledge Base for additional support articles
- Faculty and staff who have support may appoint a delegate to complete these steps on their behalf.
- Monographs (books) are not covered by the policy.
- If you already manage your publications on platforms such as Google Scholar or ResearchGate, you may be able to import them into the Publication Management System.
The UCOP Research Grants Program Office (RGPO) also has an Open Access Policy mirroring the other UC policies. UCSF researchers who receive RGPO awards can manage their publications and share their full text articles on eScholarship through the UC Publication Management System. See policy details and an instructional video, and contact RGPO-OA@ucop.edu with questions.
Similarly, researchers who receive Department of Energy (DOE) funding through the Lawrence Berkeley National Lab (LBNL) must comply with DOE's OA policy through the UC Publication Management system. See policy details, and contact firstname.lastname@example.org with questions.
- For more information about each policy, visit the UC Office of Scholarly Communication site and the policy FAQ.
- Learn how to pursue a rights reversion in order to make your scholarly monographs open.
- UC also has an open access policy for theses and dissertations.
- Find out about funder public access policies, and in particular NIH's Public Access Policy.
Visit our Open Access Publishing page for more information or to connect with a scholarly communication expert.