UC Open Access Policies

Make Your Publications Freely Available to the Public

The UC open access (OA) policies allow you to share the final accepted version of your published scholarly articles with the world, without making a payment to the publisher. There are two main open access policies covering UCSF faculty and staff: the UCSF Senate Faculty OA Policy and the Presidential OA Policy for staff and non-Senate faculty. UCSF researchers who receive funding from RGPO and LBNL are also covered by those funders' policies.

Authors may opt-out of the policy for an article per their discretion. A handful of publishers require a policy waiver letter. This letter only needs to be provided when explicitly requested by the publisher.

Who is Covered and Steps to Take

UCSF Senate Faculty Open Access Policy

The UCSF Academic Senate passed the first open access policy at the University of California by unanimous vote at the Senate’s May 21, 2012 meeting (press release). A year later the systemwide UC Faculty Senate passed a nearly identical policy. The UCSF Senate Faculty OA Policy covers UCSF faculty in these three series, at any rank, including emeritus:

  • Professor
  • Professor in Residence
  • Professor of Clinical X

Steps to deposit your work:

Note: Faculty may appoint a delegate to complete these steps on their behalf.

  1. Log in to the UC Publication Management system.
  2. Verify the publications in the Pending list as yours or not. See the UC Publication Management FAQ for details.

  3. Deposit the final accepted manuscript version of your scholarly articles that have been accepted for publication while employed at UCSF after May 21, 2012. See which version is allowed and what kinds of writings are covered. Monographs are not covered by the policy.
  4. If your article is already openly available (i.e. not behind a subscription paywall), provide the URL for the full text on the deposit page. Not sure if it’s open? Use the Unpaywall browser extension to help you identify open articles.
  5. Your deposited articles will now be freely available in the UC open publishing platform, eScholarship where PubMed and search engines like Google Scholar can find them.
Presidential Open Access Policy

On October 23, 2015, the Presidential OA Policy expanded open access rights to all authors not covered by the Senate Faculty policies who write scholarly articles while employed at the University of California.

The Presidential Open Access Policy covers personnel in these series:

  • Health Sciences Clinical Professor
  • Adjunct Professor
  • Resident & Fellow
  • Postdoctoral Scholar
  • Graduate Student employee
  • Staff Researcher
  • Librarian
  • All other staff

Steps to deposit your work:

  1. Log in to UC’s eScholarship. If you don’t already have one, create an account.
  2. Select “Deposit Scholarly Articles” under UC Open Access Policy Deposit, and fill out the submission form for each article you want to deposit. The video below which demonstrates depositing your work and managing existing content:

    eScholarship Repository Submission Management from California Digital Library on Vimeo.

  3. Deposit the final accepted manuscript version of your scholarly articles that have been accepted for publication while employed at UC after October 23, 2015. See which version is allowed and what kinds of writings are covered. Monographs are not covered by the policy.
  4. If your article is already openly available (i.e. not behind a subscription paywall), provide the URL for the full text on the deposit page. Not sure if it’s openly available? Add the Unpaywall browser extension to help you identify open articles.
  5. Your deposited articles will now be freely available in the UC open publishing platform, eScholarship, where PubMed and search engines like Google Scholar can find them.
RGPO & LBNL/DOE Open Access Policies

The UCOP Research Grants Program Office (RGPO) also has an Open Access Policy mirroring the other UC policies. UCSF researchers who receive RGPO awards can manage their publications and share their full text articles on eScholarship through the UC Publication Management System. See policy details, and  contact RGPO-OA@ucop.edu with questions.

Similarly, researchers who receive Department of Energy (DOE) funding through the Lawrence Berkeley National Lab (LBNL) must comply with DOE's OA policy through the UC Publication Management system. See policy details, and contact publications@lbl.gov with questions.

Additional Resources

  1. For more information about each policy, visit the UC Office of Scholarly Communication site.
  2. Learn how to pursue a rights reversion in order to make your scholarly monographs open.
  3. UC also has an open access policy for theses and dissertations.
  4. Find out about funder public access policies, and in particular NIH's Public Access Policy.

Visit our Open Access Publishing page for more information or to connect with a scholarly communication expert.

Have more questions? Contact us