With the Zoom plug-in for the CLE, you can administer online office hours, deliver a presentation with screen sharing, lead study groups, or create an always-open online conference room for students to drop-in and collaborate with each other. The Zoom platform provides two-way, real-time video and audio communication tools via the Internet. For UCSF faculty, staff and students, it is free to use. The Zoom plug-in simplifies the process of creating and joining Zoom meetings from within the CLE.
The process for adding a Zoom meeting to a CLE course is just like adding any activity to a course, and can be done by anyone with an editing role in the course. Anyone with access to the course can view the activity, including students and participants.
If you try to add a Zoom meeting to a CLE course but have not yet used the UCSF Zoom service to schedule meetings, you will be prompted to log in to https://ucsf.zoom.us. This will create your Zoom account. After that is complete, return to the CLE and continue the activity creation process.
Steps for adding the activity:
- From the home page of your course, click the gear icon and choose Turning editing on from the drop-down menu
- From within a topic section, click the Add an activity or resource link
- Choose Zoom meeting from the list, and then click the Add button
- Topic – provide a name for the meeting
- When and Duration – set the start date, time and duration
- Recurring – leave the session open indefinitely, no end time
- Webinar – N/A, this setting does not apply to our version of Zoom
- Password – this is optional. You can also use groups and groupings to restrict access
- Host video and Participants video – we recommend leaving these set to On
- Audio options – we recommend leaving this set to VoIP and Telephony to allow both phone and device-based audio connections (i.e. your laptop microphone and speakers)
- Meeting option – we recommend setting this to Enable join before host
- Alternative hosts* – add the email addresses (separated by commas) of other users who should be able to launch and facilitate the Zoom meeting
- Grade – optional. Enable if you want students to automatically receive points for joining the Zoom meeting
- Click the Save and return to course button
If the Zoom activity is added to the course by a category manager, teaching assistant, or course coordinator, then the actual meeting leader (i.e., the course instructor) must be added to the “Alternative hosts“ field. Otherwise, the meeting can become linked to the wrong user’s Zoom account, or the instructor will not have full control over the meeting. Alternatively, if the Zoom activity is being added to the course by a category manager, they can “log in as” the host user before adding the activity.
To start the Zoom meeting, simply locate the activity from the home page of your course, and click the link.
Then, click the Start Meeting button.
If you do not yet have the Zoom application installed on your device, you will be prompted to do so. On some systems, this installation will happen automatically. The application is small and should download and install quickly.
If you are not automatically prompted to install the application, and Zoom doesn’t launch, you can manually install the appropriate version from the Zoom website: https://support.zoom.us/hc/en-us/articles/207373866-Zoom-Installers
Students and other participants will join the Zoom meeting using the same process.
When the meeting is over, click the End Meeting button or quit the Zoom application.
If you are the host, and would like to leave the meeting open for others to continue, use the Manage Participants pane to assign an alternate host before quitting.
If you need help with Zoom, please select the appropriate support group:
UCSF IT Service Desk: logging in to Zoom, account set up, general questions about the Zoom website, and running a meeting using the Zoom application.
Learning Tech Group: adding the Zoom meeting activity in a CLE course using the Zoom plug-in.
Educational Technology Services (ETS): borrow a Zoom A/V kit, connect your Zoom meeting to the A/V systems built-in to a mediated classroom.
For getting started guides, video tutorials, and help documentation about the Zoom application, please refer to the Zoom Help Center: